A printable copy of the applications can be found here. 

President

The chapter president must maintain a delicate balance between leading and encouraging other officers, members, and interested students to take on leadership responsibilities. The president’s responsibilities extend beyond the students within the chapter.

The role of the chapter president must:

  • Know how to handle many types of situations
  • Be mature
  • Be organized with good time management skills
  • Have sound judgment
  • Have energy
  • Be able to work with many different kinds of people and personalities
  • Have a good relationship with the chapter, faculty, and student body
  • Work with the other officers and faculty advisors to help plan the program of the organization
  • Meet with the other officers and faculty advisors prior to the meetings to prepare the agenda
  • Conduct all meetings according to parliamentary procedures
  • Begin and end meetings on time
  • Maintain discussion of relevant items on the agenda
  • Call on committee chairs to give reports on specific functions or activities
  • Clarify discussion on activities and projects and makes sure plans are carried out
  • Call on the other officers for input as the discussion relates to their area of specific responsibilities
  • Attend all scheduled meetings
  • Delegate responsibilities to appropriate officers and committees
  • Encourage participation of all members and visitors
  • Be committed to maintaining the aims and purposes of the organization—leadership, service, character, citizenship, and scholarship.

 

Vice President

The vice president's primary (and very necessary) role is to serve as the official replacement for the president should the president fail to function or be unable to fulfill his or her responsibilities.

The vice president, more than any other officer, has the opportunity to be creative in the position beyond the primary job description. The vice president is the president's closest student adviser and assistant. The vice president and president must work very closely together to create a productive Honor Society.

The president serves as the point-person—the person out in front of everyone. The vice president serves as the behind-the-scene person who plans, organizes, schedules, and oversees to make sure the chapter work is done.

To be successful, the vice president needs to

  • Know how to handle many types of situations
  • Be mature
  • Be organized with good time management skills
  • Have sound judgment
  • Have energy
  • Be able to work with many different kinds of people and personalities
  • Have a good relationship with the president, chapter members, committees, and the student body

 

Secretaries

The secretary’s primary responsibility is to keep the official records of chapter business and serve as the official correspondent for the chapter. The historical memory of the Honor Society on your campus depends on the quality of the secretary’s performance. The job requires accuracy, neatness, and completeness.

The secretary is expected to:

  • Be the keeper of the records, designer of the agenda
  • Be organized
  • Know nearly everything about every meeting
  • Be alert to the calendar and the progress of committees
  • Be knowledgeable about meeting procedures
  • Spend time planning and organizing the chapter’s work.
  • Take pictures at the meetings, activities, service projects, etc.
  • Work cooperatively with the vice-president to make sure the following are at each meeting:  meeting minutes, officer notebooks, master calendar, records, correspondence, committee and individual assignments, roster, and attendance records.

Our chapter will separate the secretarial duties to distribute the workload and involve more students. The recording secretary deals with the agenda and minutes of meetings. The corresponding secretary maintains files, communications, and distribution of materials.

 

Treasurer

The treasurer's primary responsibility is to keep accurate records of all financial transactions of the chapter and periodically report a summary of these transactions at meetings.

The treasurer predicts how money will be used in the future and makes concrete suggestions for saving money and increasing efficiency. To do the job correctly, a treasurer must keep track of all expenditures and add the appropriate transactions to the account books. The treasurer should be the person concerned with regulating the flow of money, especially when many people want to spend it.

The treasurer is expected to:

  • Be the chief financial officer for the chapter
  • Know about money, accounting, and budgeting
  • Be called upon to give financial advice
  • Be able to research and develop cost analyses
  • Keep accurate records of the chapter's finances

Money management is a very serious responsibility. For your safety, it must always be done with adult supervision and assistance and according to the policies of your school so that no student is put in a potentially compromising position with the handling of money.

 

Committee Leaders

(Nominated after consideration by officers and advisors)

  • Scholarship—to provide mentoring and tutoring project supervision, honor roll postings, academic motivation programs, etc.
  • Leadership—to supervise member training, observation of member handbook, bylaws review and/or revision, etc. (fulfilled by officers)
  • Service—to fulfill the chapter obligations to both school and community, organizing and implementing projects; also assists in keeping track of service hours of members
  • Character—charged with developing and monitoring a code of ethics for all members; providing inspirational quotations for each meeting; promoting a positive school culture
  • Citizenship—charged with creating posters and informational handouts to promote all NJHS events; providing guidance to all students on how to be good HMS citizen; promoting involvement in school activities